The secretary of the board shall
record the minutes of all board meetings. Minutes become official after
approval by the board and shall be retained as a permanent record of the
district.
Minutes shall be comprehensive and
shall show:
A. The
date, time and place of the meeting.
B. The
presiding officer.
C. Members
in attendance.
D. Items
discussed during the meeting and the results of any voting that may have
occurred.
E. Action
to recess for executive session with a general statement of the purpose.
F. Time
of adjournment.
Unofficial minutes shall be
delivered to board members in advance of the next regularly scheduled meeting
of the board and shall also be available to other interested citizens. Minutes
need not be read publicly, provided that members have had an opportunity to
review them before adoption.
A file of permanent minutes of all
board meetings will be maintained in the office of the board secretary and
posted to the District’s website.
Cross Reference: Board Policy
6570 Data and Records
Management
Legal References: RCW 28A.400.030 Superintendent's duties
RCW 42.32.030 Public meetings--Minutes
Adoption Date: January, 2005