All meetings, including study
sessions and retreats, must be advertised as meetings that are open to the
public. If a board wishes to devote all or most of a special meeting to an
issue(s) to be discussed in executive session (Policy #1410), the special
meeting should be called to order and recessed to an executive session. The
purpose of the executive session should be announced and recorded in the
minutes (e.g., real estate matters, litigation).
All regular meetings must be held
within the district boundaries. Special meetings may be held outside the
district with proper notice of the time and location.
A regular meeting does not require
a public notice if held at the time and place provided by board policy. If the
board does not meet at its regular location, the meeting should be treated as a
special meeting with proper notice to the press stating the time, place and
purpose of the meeting. A district is required to notify newspapers and radio
and television stations which have filed a request for such notification. Each
director should receive a printed agenda twenty-four hours in advance of the
meeting. All public notices of board meetings should inform persons with
disabilities that they may contact the superintendent's office so that
arrangements can be made for them to participate in board meetings.
While other items of business may
be discussed at a special meeting, no final action can be taken on topics which
have not been identified on the printed agenda. If an item is to be discussed
in executive session in accordance with policy #1410, the item of business must
also appear on the agenda if final action is to be taken following the
executive session.
No meeting notice is required when
the board is acting as a quasi-judicial body in a matter between named parties
(e.g., hearing on discharge, non-renewal or discipline of an employee, unless
the employee requests a public meeting; hearing regarding suspension or
expulsion of a student, unless the student requests a public meeting) or for
the purpose of planning or adopting strategy or positions to be taken in
collective bargaining, grievance or mediation proceedings, or reviewing such
proposals made by a bargaining unit.
The board may recess a regular,
special or recessed meeting to a specific future time. Notice of such a recess
and continuation must be posted at or near the door of the meeting room.
Notification to the press is not required.
Date: January, 2005