Board
meetings will be scheduled in compliance with the law and as deemed by the
board to be in the best interests of the district and community. The board will
function through (1) regular meetings, (2) special meetings, and (3) emergency
meetings.
Regular
meetings shall be held at 5:30 p.m. on the second and fourth Monday of each
month in the school district Board Room or at other times and places as
determined by the presiding officer or by majority vote of the board. If
regular meetings are to be held at places other than the Board Room or are
adjourned to times other than a regular meeting time, notice of the meeting
shall be made in the same manner as provided for special meetings. All regular
meetings of the board shall be held within the district boundaries. When a
regular meeting date falls on a legal holiday, the meeting shall be held on the
next business day unless otherwise designated.
Special
meetings may be called by the president or on a petition of a majority of the
board members. A written notice of a special meeting, stating the purpose of
the meeting, shall be delivered to each board member not less than twenty-four
(24) hours prior to the time of the meeting. Written notice shall also be sent
not less than twenty-four (24) hours prior to the meeting to each newspaper and
radio or television station that has filed a written request for such notices. Written notice may be delivered personally or
by mail, facsimile or electronic mail. Final disposition shall not be
taken on any matter other than those items stated in the meeting notice.
In the
event of an emergency involving fire, flood, earthquake, possible personal
injury or property damage, the board may meet immediately and take official
action without prior notification.
Public
notice shall be properly given for any special meeting; whenever a regular
meeting is adjourned to another time; or, when a regular meeting is to be held
at a place other than the Board Room.
All
meetings shall be open to the public with the exception of executive sessions
authorized by law. Final action resulting from executive session discussions
will be taken during a meeting open to the public as required by law.
Individuals
with disabilities who may need a modification to participate in a meeting
should contact the superintendent's office no later than three days before a
regular meeting and as soon as possible in advance of a special meeting so that
special arrangements can be made.
During
the interim between meetings, the office of the superintendent, as board
secretary, shall be the office of the board. The district's public records
shall be open for inspection in the manner provided by and subject to the
limitation of the law.
Three
board members shall be considered as constituting a quorum for the transaction
of business.
All
board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a
guide, except when such rules are superseded by board bylaws or policies. The
order of business will be that indicated in the agenda. Any additions or
changes in the prepared agenda may be requested by the superintendent or a
board member and must be approved by majority vote of the board members
present.
The
board shall establish its regular order of business, but may elect to change
the order by a majority vote of the members.
All
votes on motions and resolutions shall be by “voice” vote unless an oral roll
call vote is requested by a member of the board. No action shall be taken by
secret ballot at any meeting required to be open to the public.
An oral
roll call vote of all the members of the board is required for the election of
board officers, filling a vacancy on the board, or for the selection of the
school district superintendent, and a majority vote of all the members of the
board is required for any person to be elected or selected for such positions.
Cross
Reference: Board Policy 1220 Board Officers and Duties of
Board Members
Board Policy 1410 Executive or Closed Sessions
Legal
References: RCW 28A.330.020 Certain
board elections, manner and vote required
RCW 28A.320.040 Directors
— Bylaws
RCW 28A.330.070 Office
of board — Records available for public inspection
RCW 28A.343.370 Directors
— Filling vacancies
RCW 28A.343.380 Directors
— Meetings
RCW 28A.343.390 Directors
— Quorum — Failure to attend meetings may result in vacation of office
RCW 42.30 Open Public Meetings
Act
RCW 42.30.060 Open
Public Meetings — Voting by secret ballot prohibited
Ch.42 U.S.C. §§
12101-12213, Americans with
Disabilities Act
Management Resources: Policy News, June 2005 Special Meeting Notice Requirements
Adoption Date: January 2005
Revised: October 2005
Revised: September 2006